The PA Schedule W-2S, officially titled the Wage Statement Summary, serves as a crucial form for Pennsylvania residents to report and calculate their total taxable compensation and state income tax withheld from all their income sources. It requires individuals to list each federal Form W-2 for themselves and their spouse, if married, alongside any other income received during the tax year that is not from a W-2 form, ensuring a comprehensive summary of taxable and non-taxable income within Pennsylvania. It is essential for compiling an accurate PA personal income tax return, with specific instructions for submission based on the type of income and applicable situations.
The intricacies of managing and understanding taxation forms can be a daunting experience for many, and the Pa Schedule W-2S furnishes a prime example of such challenges. This particular form, serving as a Wage Statement Summary, is a critical document for anyone filing a tax return in Pennsylvania, especially when accounting for PA-taxable compensation from various sources. It integrates detailed listings of both employee and non-employee compensation, alongside miscellaneous income, thereby encapsulating a broad spectrum of taxable income avenues. What stands out about this schedule is its methodical division into sections that facilitate the organization of compensation and tax withheld from both federal W-2 forms and other income statements like 1099-R and 1099-MISC forms. Noteworthy is the form's design to adapt to changes in the Pennsylvania Department of Revenue's processing system, reflecting a shift towards standardization and efficiency. Furthermore, it's imperative for taxpayers to understand when the submission of this form, together with the necessary supporting documents, is obligatory. These criteria depend on various factors, including the nature of the income and the tax withholding details. Another layer of complexity is added by the distinction between federal and state wages, which can affect the taxable amounts reported. This schedule not only simplifies the process of reporting taxable income but also underscores the importance of accurate and comprehensive tax documentation.
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PA SCHEDULE W-2S
1901910057
Wage Statement Summary
2019
PA-40 W-2S 09-19 (FI)
PA Department of Revenue
OFFICIAL USE ONLY
Summary of PA-Taxable Employee, Non-employee and Miscellaneous Compensation
Name shown first on the PA-40 (if filing jointly)
Social Security Number (shown first)
Use this schedule to list and calculate your total PA-taxable compensation and PA tax withheld from all sources.
Section I Instructions: List each federal Form W-2 for you and your spouse, if married, received from your employer(s). In the first column enter T for the taxpayer’s Social Security Number that appears first on the PA tax return and enter S for the second or spouse SSN. From the Form(s) W-2, enter each employer’s federal identification number. Enter the amounts from the Forms W-2 in each column. IMPORTANT: You do not have to submit a copy of your Form W-2 if you earned all your income in Pennsylvania and your employer reported your PA wages correctly and withheld the correct amount of PA income tax. You must submit a copy of your Form W-2 in certain circumstances. See the PA Schedule W-2S instructions for a list of when a copy of a W-2 is required.
Section II Instructions: List each source of income received during the taxable year on a form or statement other than a federal Form W-2. Enter each payer’s name. List the payment type that most closely describes the source of your non-employee compensation. Enter the amount of other compensation that you earned. If the form or statement does not have separately stated amounts, enter the amount shown in both federal and PA columns.
IMPORTANT: You must submit a copy of each form and statement that you list in Section II, whether or not the payer withheld any PA income tax and regardless of whether
or not the income was taxable in PA. CAUTION: The federal and Pennsylvania (state) wages may be different in Section I and Section II.
If you need more space, you may photocopy this schedule or make your own schedules in this format.
Section I - Federal Forms W-2 SEE THE INSTRUCTIONS FOR WHEN TO SUBMIT FORM(S) W-2
T/S
Employer’s identification number from Box b
Federal wages
Medicare wages
PA compensation
PA income tax
from Box 1
from Box 5
from Box 16
withheld from Box 17
Total Section I - Add the Pennsylvania columns
Section II - Miscellaneous and Non-employee Compensation from federal Forms 1099-R, 1099-MISC and other statements
YOU MUST SUBMIT COPIES OF EACH FORM OR STATEMENT LISTED IN THIS SECTION
A.
B.
C.
D.
E.
F.
G.
H.
Type
Payer FEIN
1099R code
Total federal amount
Adjusted plan basis
PA tax withheld
Total Section II - Add the Pennsylvania columns
TOTAL - Add the totals from Sections I and II
Enter the TOTALS on your PA tax return on:
Line 1a
Line 13
Payment type: A. Executor fee
B. Jury duty pay
C. Director’s fee
D. Expert witness fee
E. Honorarium
F. Covenant not to compete
G. Damages or settlement for lost wages, other than personal injury
H. Other nonemployee compensation. Describe:
I. Distribution from employer sponsored retirement, pension or qualified deferred compensation plan
J. Distribution from IRA (Traditional or Roth)
K. Distribution from Life Insurance, Annuity or Endowment Contracts
L. Distribution from Charitable Gift Annuities
M. Distribution from Employee Stock Ownership Plan
Describe:
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PA-40 W-2S IN 09-19
Pennsylvania Department of Revenue 2019
Instructions for PA-40 Schedule W-2S
WHAT’S NEW
The schedule was revised to divide the form into sections instead of parts to conform to a new department standard required as part of a computer system change. Two new segments of instructions have been added for “How to Sub- mit Form(s) W-2, 1099-R, 1099-MISC or Other Documents” and “When to Submit Form(s) 1099-R, 1099-MISC or Other Documents”. Column C in Section II was revised to request the Payer FEIN instead of the Payer Name.
FORM INSTRUCTIONS
IDENTIFICATION INFORMATION
NAME OF TAXPAYER CLAIMING TAX FORGIVENESS
Enter the name of the taxpayer. If a jointly filed return, enter the name of the primary taxpayer (name shown first on the PA-40, Personal Income Tax Return).
SOCIAL SECURITY NUMBER
Enter the Social Security number (SSN) of the taxpayer. If a jointly filed return, enter the primary taxpayer’s SSN.
GENERAL INFORMATION
PURPOSE OF SCHEDULE
Use PA-40 Schedule W-2S to report compensation received from employment, miscellaneous non-employee compensa- tion and taxable distributions from retirement plans. Use PA- 40 Schedule W-2S to record information regarding distributions from annuities taxable as interest income.
Refer to the PA Personal Income Tax Guide – Gross Com- pensation section for additional information.
RECORDING DOLLAR AMOUNTS
Show money amounts in whole-dollars only. Eliminate any amount less than $0.50 and increase any amount that is $0.50 or more to the next highest dollar.
GENERAL INSTRUCTIONS
SECTION I
Use Section I of PA-40 Schedule W-2S to report Pennsyl- vania-taxable compensation from federal Form(s) W-2 as well as to record amounts from Form W-2 not taxable for Pennsylvania personal income tax purposes. Include a statement explaining why any amounts are not Pennsylva- nia-taxable compensation.
Legible photocopies of Form W-2 must be submitted in some circumstances. See “When to Submit Form(s) W-2” later in these instructions. Otherwise, do not submit Form(s) W-2. However, the department has the statutory authority to require actual Form(s) W-2.
WHO MUST COMPLETE
SECTION II
PA-40 Schedule W-2S must be completed and included with an originally filed PA-40, Personal Income Tax Return, for any taxpayer(s) reporting gross compensation on Line 1a of the PA-40. PA-40 Schedule W-2S must also be completed to record any distributions from pension or profit-sharing plans, IRAs, SEPs, annuities and any other retirement plan or distribution reported on federal Form 1099-R, Distribu- tions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., whether the distri- bution is taxable or nontaxable for Pennsylvania personal income tax purposes.
An amended PA Schedule W-2S must be included with Schedule PA-40 X if increases or decreases in income or changes to any information or amounts in Sections I or II of PA Schedule W-2S are discovered after an original or other amended return is filed with the department. Section III on Page 2 of Schedule PA-40 X must be completed to explain any increase or decrease to the gross compensation re- ported on an amended PA-40, Personal Income Tax Return.
Use Section II of PA-40 Schedule W-2S to list all the sources of non-employee and other compensation as well as all tax- able and nontaxable distributions from eligible Pennsylvania retirement plans, all distributions from IRAs, all distributions from qualified deferred compensation plans, all distributions from annuities purchased from commercial insurance or mu- tual companies, all distributions from employee stock own- ership plans (ESOP), all distributions from endowment contracts and all distributions from charitable gift annuities. Report Pennsylvania-taxable and nontaxable compensation and any Pennsylvania tax withheld from that income. Form(s) 1099-R, 1099-MISC, and other documents report- ing the income shown on Section II of PA Schedule W-2S must be included with the PA-40, Personal Income Tax Re- turn. See “When to Submit Form(s) 1099-R, 1099-MISC or Other Documents” later in these instructions. Include Penn- sylvania-taxable and nontaxable amounts from Form(s) 1099 that show pensions, retirement plan distributions, ex- ecutor fees, jury duty pay, and other miscellaneous compen- sation.
www.revenue.pa.gov
PA-40 W-2S 1
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HOW TO SUBMIT FORM(S) W-2, 1099-R, 1099-MISC OR OTHER DOCUMENTS
PAPER FILED RETURNS
For paper filed PA-40, Personal Income Tax Returns, submit
aphotocopy (8 ½ x 11 sheet) of the form(s) W-2, 1099-R and/or 1099-MISC as required per “When to Submit Form(s) W-2” in Section I of instructions and/or “When to Submit Form(s) 1099-R, 1099-MISC or Other Documents” in Sec- tion II of the instructions.
E-FILED RETURNS
For e-filed returns (software transmitted or padirectfile re- turns), Form(s) W-2, 1099-R and/or 1099-MISC may be sub- mitted as required per “When to Submit Form(s) W-2” in Section I of instructions and/or “When to Submit Form(s) 1099-R, 1099-MISC or Other Documents” in Section II of the instructions using one of the following methods:
●PDF file – attaching a PDF file of the documents to return when filed (if the software allows these attach- ments);
●Fax - using the DEX-93, Personal Income Tax Corre- spondence Sheet, as the cover sheet and faxing the document(s) to 717-772-4193;
●Email – attaching a PDF file of the document(s) to an email to RA-BITPITELFCORFAXES@PA.GOV using the DEX-93 as a cover sheet and following the email rules on the DEX-93; or
●U.S. Postal Service - mailing the information to the de- partment at:
PA DEPARTMENT OF REVENUE
ELECTRONIC FILING SECTION
P.O. BOX 280507
HARRISBURG PA 17128-0507
LINE INSTRUCTIONS
List each federal Form W-2 for the taxpayer and/or spouse, if married, received from each employer.
Enter a T to report the income from all Forms W-2 for the taxpayer whose SSN appears first on the PA-40, Personal Income Tax Return. Enter an S for all Forms W-2 for the spouse.
EMPLOYER’S IDENTIFICATION NUMBER
Enter the federal employer identification number (FEIN) from Box B of the W-2 for each employer.
FEDERAL WAGES
Enter the amount of federal wages from Box 1 of the W-2 for each employer.
MEDICARE WAGES
Enter the amount of Medicare wages from Box 5 of the W- 2 for each employer.
PA COMPENSATION
Enter the Pennsylvania compensation from Box 16 of the W-2 for each employer.
CAUTION: If Box 15 of the W-2 does not indicate PA as the state, the compensation reported by the em- ployer in Box 16 may be required to be adjusted to conform to Pennsylvania’s rules. Examples of the adjustments re- quired to be made include, but are not limited to: increasing the compensation to include any retirement plan or qualified deferred compensation contribution amounts (Codes D, E, F, G, H and/or S in Box 12 of the W-2) not included in the Box 16 amount, decreasing the compensation to remove any group-term life insurance premiums paid (Code C in Box 12 of the W-2) included in the Box 16 amount. Complete and include the PA-40 W-2 RW, PA W-2 Reconciliation Work-
sheet with the PA-40, Personal Income Tax Return.
PA INCOME TAX WITHHELD
Enter the amount of Pennsylvania income tax withheld from Box 17 of the W-2 for each employer.
WHEN TO SUBMIT FORM(S) W-2
The department does not require submission of a copy of Form W-2 in all instances. A copy of Form W-2 is not re- quired to be submitted when all the compensation income was earned in Pennsylvania and the employer reported the Pennsylvania wages correctly and withheld the correct amount of Pennsylvania personal income tax.
An actual state copy or a legible photocopy of each state copy of Form W-2 and/or a written explanation of the amount of compensation reported should be submitted with the PA- 40, Personal Income Tax Return, if:
1.The PA compensation entered on Line 1a of the PA-40, Personal Income Tax Return, is not the same as Box 16 on Form W-2 (when the amount of Pennsylvania com- pensation or withholding is believed to be incorrect).
2.The employer provided a handwritten Form W-2.
3.The employer reported an incorrect amount on Form W- 2. A written statement from the employer must also be included.
4.The employer withheld PA income tax from wages at a rate that is more than the current year’s tax rate of 3.07 percent.
5.PA income tax was withheld by an employer for a resi- dent of a reciprocal compensation agreement state.
6.The Medicare wages in Box 5 on Form W-2 are greater than PA wages in Box 16. In this case, complete and in- clude the PA-40 W-2 Reconciliation Worksheet with the PA-40, Personal Income Tax Return.
7.A PA resident is working in another state or country and did not have PA income tax withheld by the employer.
8.A distribution from a nonqualified deferred compensa- tion plan is included in Box 1 of Form W-2.
9.Form W-2 shows income earned or tax withheld for an- other state.
NOTE: If Form W-2 or a federal substitute W-2, Form 4852 is not available, evidence of the Pennsylvania
2 PA-40 W-2S
compensation and tax withheld must be submitted by pro- viding pay stubs and a statement identifying the employer and the reason Form W-2 is not available. Please submit legible photocopies. Keep all original documents.
See “How to Submit Form(s) W-2, 1099-R, 1099-MISC or Other Documents” for additional information.
TOTAL SECTION I
Add the amounts of PA compensation and PA income tax withheld and enter the results.
List each source of income received during the taxable year on a form or statement other than a federal Form W-2.
IMPORTANT: A copy of each form and statement for amounts listed in Section II must be submitted with the PA-40, Personal Income Tax Return, whether or not the payer withheld any PA income tax and regardless of whether
or not the income was taxable in PA.
See “When to Submit Form(s) 1099-R, 1099-MISC or Other Documents” for additional information.
CAUTION: The federal and Pennsylvania (state) wages may be different in Section I and Section II.
COLUMN A
Enter a T if the payment or distribution was to the primary taxpayer shown first on the PA-40 or S if the payment or dis- tribution was to the spouse.
COLUMN B
Enter the letter designation for the type of payment(s) from the following list:
●A Executor fee;
●B Jury duty pay;
●C Director’s fee;
●D Expert witness fee;
●E Honorarium;
●F Covenant not to compete;
●G Damages or settlement for lost wages other than per- sonal injury;
●H Other non-employee compensation (enter descrip- tion in space provided);
●I Distribution from employer sponsored retirement, pension, or qualified deferred compensation plan;
●J Distribution from IRA (Traditional or Roth);
●K Distribution from life insurance, annuity or endow- ment contracts;
●L Distribution from charitable gift annuities; and/or
●M Distribution from employee stock ownership plan (enter description in space provided).
NOTES: If the type of payment listed on Form 1099- R is not known, contact the payer for more information regarding the distribution to properly report the type of pay- ment. For distributions from an IRA, the box next to Box 7 on the 1099-R will have an X entered to indicate a distribu- tion from a traditional IRA, SEP IRA or SIMPLE IRA. Distri- butions from Roth IRAs will have either code J or T included in Box 7 of the 1099-R. Distributions from qualified deferred compensation plans should be listed on Form(s) W-2 or W-
2P.
COLUMN C
Enter the payers’ federal employer identification number (FEIN).
COLUMN D
If the payment being reported is from a federal Form 1099- R, enter the distribution code(s) listed in Box 7 of the 1099- R.
COLUMN E
Enter the total amount of the payment from a federal Form 1099-MISC or from another document and/or any distribu- tion from federal Form 1099-R Box 1. If the payment is from a federal Form 1099-MISC or from another document other than a 1099-R, enter the same amount in Column G.
COLUMN F
If the distribution code in Column D is 1, 2, J, L, S or U from the 1099-R, enter the amount of the adjusted basis in the plan. The adjusted basis in the plan or IRA is generally equal to the sum of the contributions to the plan or IRA minus the sum of prior distributions which were previously treated as nontaxable as a recovery of such contributions.
COLUMN G
If the distribution code in Column D is 1, 2, 8, 9, J, L, S or U from the 1099-R, subtract the amount in Column F from Col- umn E and enter the resulting amount (but not less than zero) here. If any other 1099-R code was entered in Column D, enter a zero in Column G (there is no PA-taxable com- pensation from these codes). If the distribution code in Col- umn D is a 7, or 7D, or 2D, 3D, or 4D and the payment type listed in Column B is K or L, these types of payments are not taxable as compensation, but are taxable as interest in- come to the extent there is income included in federal gross income. Although not taxable as compensation, they must be included to allow for reconciliation with amounts reported for federal income tax purposes. Refer to the PA Personal Income Tax Guide – Gross Compensation section for addi- tional information regarding 1099-R codes and their taxabil- ity.
If a payment from a 1099-MISC or from another document other than a 1099-R was entered, enter the amount from Column E.
CAUTION: Although the income reported on Form 1099-R may not be taxable as compensation due to the code reported in Box 7 of the 1099-R, there may be
PA-40 W-2S 3
taxable income from a distribution reported on 1099-R form(s) bearing codes 1D, 2D, 3D, 4D, 6 or 7D in other classes of income. Codes 1D, 2D, 3D, 4D or 7D are reported as taxable interest income on PA-40 Schedule A. If cash or boot is involved in the transaction for Code 6 distributions, report any gain on the transaction on PA-40 Schedule D. Refer to the PA Personal Income Tax Guide – Interest and PA Personal Income Tax Guide – Net Gains or Losses from the Sale, Exchange or Disposition of Property and the in- structions for PA-40 Schedules A and D.
COLUMN H
If the payer withheld PA state income tax from the distribu- tion or payment, enter the amount withheld from that distri- bution or payment. If PA state income tax was withheld from any payment, a copy of the 1099-R or 1099-MISC must be included with the return.
WHEN TO SUBMIT FORM(S) 1099-R, 1099-MISC OR OTHER DOCUMENTS
Copies of Form 1099-R, Distributions from Pensions, Annu- ities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., must be included with paper and e-filed PA- 40, Personal Income Tax Returns, regardless of whether the 1099-R includes PA income tax withheld or whether or not the distribution amount is taxable. For electronically filed re- turns, copies of the 1099-R are not required to be included if the 1099-R includes federal tax withheld. However, if the 1099-R does not include federal tax withheld, a copy of the 1099-R must be provided with the filing of the PA-40, Per- sonal Income Tax Return. In addition, any 1099-R that in- cludes PA income tax withheld must be provided to the department even if the form includes federal withholding. See “How to Submit Form(s) W-2, 1099-R, 1099-MISC or Other Documents” for additional information.
Copies of Form 1099-MISC, Miscellaneous Income, must also be included with paper and e-filed PA-40, Personal In- come Tax Returns, if the income is reported in Section II of PA-40 Schedule W-2S. Do not include Form 1099-MISC for income reported on PA-40 Schedules C, E or F unless the form includes PA income tax withheld. See “How to Submit Form(s) W-2, 1099-R, 1099-MISC or Other Documents” for additional information.
Copies of other documents supporting income reported as honorarium, executor/executrix fees, jury duty fees, direc- tor’s fees, damages for lost wages, etc. not reported on Form 1099-MISC must also be included with paper and e- filed PA-40, Personal Income Tax Returns, if the income is reported in Section II of PA-40 Schedule W-2S. See “How to Submit Form(s) W-2, 1099-R, 1099-MISC or Other Doc- uments” for additional information.
The following filing tips are provided to assist with the completion of PA-40 Schedule W-2S Sections I and II.
1099-R DISTRIBUTION CODE 2
A taxpayer with a distribution Code 2 on Form(s) 1099-R must determine if he/she received the distribution from an eligible employer-sponsored retirement or pension or retire- ment plan eligible for PA tax purposes. Additionally, the tax- payer must have been eligible by meeting the age or service
conditions of the plan. If these conditions are met, the tax- payer should input the same amount in Column F as was reported in Column E. Otherwise, the cost or adjusted basis of the plan must be included in Column F.
A taxpayer with distribution code 1 or 2 on Form(s) 1099-R from a retirement plan from the State Employees’ Retire- ment System, the Pennsylvania School Employees’ Retire- ment System, the Pennsylvania Municipal Employees’ Retirement System or the U.S. Civil Service Commission Retirement Disability Plan should input the same amount in Column F as was reported in Column E.
IRA CONVERSIONS
A taxpayer with a conversion of a traditional IRA to a Roth IRA (or vice versa) with distribution code 1 in Box 7 of the 1099-R may be eligible to report the amount as nontaxable income when a direct transfer from trustee to trustee occurs and/or the when the entire distribution from the original IRA account (including taxes withheld) is paid into the new IRA account within 60 days of the date of the distribution. In such cases, input the same amount in Column F as reported in Column E. If the distribution is not a direct transfer from trustee to trustee, or the entire distribution is not paid into the new IRA account as a result of the conversion of the original IRA account, the distribution must be reported as two separate distributions on PA Schedule W-2S. The dis- tributions will be reported on separate lines of Column E with the net amount converted into the new IRA (gross distribu- tion from Box 1 of the Form 1099-R less amounts not repaid into the new IRA account) being reported as the first distri- bution and amounts not repaid into the new IRA account re- ported as the second distribution. The amount reported in Column E for the first distribution will not be taxable (input the same amount in Column F as reported in Column E). The amount reported in Column E for the second distribution may be taxable since Column F will reflect the cost or ad- justed basis of the IRA.
DISTRIBUTIONS FROM ANNUITY OR
ENDOWMENT CONTRACTS AND CHARITABLE GIFT ANNUITIES
A taxpayer with distributions from an annuity purchased from a commercial insurance or mutual company, an endowment contract or a charitable gift annuity having a distribution code 7 or 7D in Box 7 of the 1099-R must record the distributions on PA Schedule W-2S and also report the amount of income taxable for federal income tax purposes as PA-taxable in- terest income. When recording the distribution on PA Sched- ule W-2S, input the same amount in Column F as reported in Column E. Report the federal taxable amount of any an- nuities or endowments on Line 11 of PA Schedule A. Report the federal taxable amount of any charitable gift annuities on Line 12 of PA Schedule A.
DISTRIBUTIONS FROM AN EMPLOYEE
STOCK OWNERSHIP PLAN
A taxpayer with a distribution from an employee stock own- ership plan (ESOP) should enter the amount of the distribu- tion in Column G if the stock in the ESOP has not been
4 PA-40 W-2S
RETURN TO FORM
allocated to the participants. Use payment type M H in Column B and the description “Non-Allocated ESOP Stock Dividend” in the space to describe the payment. If the stock has been allocated to the participants, input the same amount in Column F as reported in Column E and enter pay- ment type M H in Column B and the description “Allocated ESOP Stock Dividend” to describe the payment. Allocated ESOP stock dividends are taxable as dividend income for PA purposes. If a distribution from an ESOP is related to an allocated ESOP stock dividend, enter the name of the com- pany and amount of the distribution on Line 8 of PA Sched- ule B.
DISTRIBUTIONS OF EXCESS
CONTRIBUTIONS
A taxpayer with distributions of excess contributions and earnings on the excess contributions (distribution codes 8 and/or P in Box 7 of the 1099-R) must determine if the con- tributions being returned are from taxpayer contributions/de- ferrals or employer contributions. In cases where the excess contributions being returned are taxpayer contributions/de- ferrals, only the amount of excess contributions should be entered in Column F. Earnings on the excess contributions should not be included in the adjusted basis of previously taxed contributions. In cases where the excess contributions and earnings being returned are employer contributions, no entry should be made in Column F. In either case, a letter from the employer/plan administrator is required to provide whether or not the contributions being returned are taxpayer contributions/deferrals and a breakdown between the ex- cess contributions and the earnings on the excess contribu- tions when the excess contributions and earnings are from employee contributions/deferrals.
1099-R DISTRIBUTION CODE 4
A taxpayer with a distribution Code 4 (without Code D) on Form(s) 1099-R should also include the amount in Box 1 in eligibility income for Schedule SP, Special Tax Forgiveness purposes. The amount should be included in Section III, El- igibility Income, of Schedule SP on Line 4, Insurance pro- ceeds and inheritances.
ACTIVE DUTY MILITARY PAY
Taxpayers with military pay for active duty outside PA should complete PA Schedule W-2S and include the W-2 in Section I of PA Schedule W-2S. If any income is earned by a PA res-
ident while on active duty status within PA, that income should be included in the “PA compensation from Box 16” column. Do not include compensation earned while on active duty outside PA or if a nonresident on active duty within PA. If any PA income tax is withheld from the military pay, include the amount in the “PA income tax withheld from Box 17” col- umn. See the Military Pay – Members of the Armed Forces instructions on Page 41 of the PA-40IN, Pennsylvania Per- sonal Income Tax Instructions Booklet, for more information.
SURVIVOR BENEFITS REPORTED
AS CODE 7 ON FORM 1099-R
Taxpayers who receive retirement benefits as the beneficiary from a qualified joint survivor annuity reporting the distribu- tions to the taxpayer using Code 7 instead of Code 4 in Box 7 of federal Form 1099-R should also include the amount in Box 1 as eligibility income for Schedule SP, Special Tax For- giveness purposes. The amount should be included in Sec- tion III, Eligibility Income, of Schedule SP on Line 4, Insurance proceeds and inheritances.
KSOP DISTRIBUTIONS
Taxpayers with a distribution from an ESOP within a 401(k) (also known as a KSOP) other than a rollover distribution, must contact the department and provide a copy of the plan document in order to determine if the amount of the distri- bution is taxable.
TOTAL SECTION II
Add the amounts for Columns G and H enter the results.
TOTAL LINE
Add the amounts from PA compensation and PA tax withheld from the Total Section I and Total Section II lines and enter the results here and on Lines 1a and 13 of the PA-40, Per- sonal Income Tax Return.
PA-40 W-2S 5
After you have gathered all required information and documents, you will begin the task of completing the PA Schedule W-2S Form. This document is essential for summarizing your taxable earnings and tax withheld from various income sources when filing your Pennsylvania tax return. The procedure can seem intricate at first, but by following a set of clear steps, it becomes much more manageable. It's vital to ensure accuracy throughout this process, as it directly impacts your tax calculations and the potential for a speedy return processing by the Pennsylvania Department of Revenue.
Once all sections are duly filled and cross-checked for accuracy, include your completed PA Schedule W-2S with your PA tax return, following the submission guidelines. By carefully adhering to these steps, you can submit your form with confidence, knowing you've provided a thorough summary of your taxable earnings and withholdings for the tax year.
What is a PA Schedule W-2S form?
The PA Schedule W-2S form, officially known as the Wage Statement Summary, is utilized by taxpayers in Pennsylvania to summarize and report the total Pennsylvania-taxable compensation and Pennsylvania tax withheld from all sources. This includes information from federal Form W-2s for both the taxpayer and their spouse (if married) and other sources of income received during the taxable year that are not W-2 forms, such as federal Forms 1099-R and 1099-MISC.
When is it necessary to submit copies of Form W-2 or other documents with the PA-40 Schedule W-2S?
Copies of Form W-2 are not required to be submitted in all cases. However, copies need to be submitted under specific circumstances such as when the reported PA compensation on the PA-40 tax return does not match Box 16 on Form W-2, the employer provided a handwritten Form W-2, or if PA income tax was withheld at a rate exceeding the current year's tax rate, among other situations. For incomes reported in Section II from sources other than W-2, including 1099-R and 1099-MISC forms, a copy of each document listed must be submitted regardless of whether any PA income tax was withheld.
How are federal and Pennsylvania wages different on the PA Schedule W-2S?
The amount reported as wages on the federal level may differ from that on the state level due to different income sources and tax treatments between federal and Pennsylvania tax law. For example, certain contributions to retirement plans not included in federal wages may be taxable and hence included in Pennsylvania wages. It is important to accurately report these amounts in the respective sections of the PA Schedule W-2S form to ensure the correct tax liability.
What should be done if the Medicare wages in Box 5 on Form W-2 are greater than the Pennsylvania wages in Box 16?
If the Medicare wages reported in Box 5 are greater than the Pennsylvania wages reported in Box 16, you may need to complete and include a PA-40 W-2 Reconciliation Worksheet with your PA-40, Personal Income Tax Return. This situation often requires adjustments to the reported Pennsylvania wages to align with Pennsylvania's tax treatment rules.
What information is needed to complete Section II of the PA Schedule W-2S?
In Section II, taxpayers must list each source of income received during the taxable year on forms or statements other than a federal Form W-2. This includes the type of payment, payer's federal employer identification number (FEIN), distribution code (if applicable), and the total amount of the payment or distribution. Accurate completion of this section is crucial for correctly reporting non-employee and other compensation, as well as taxable or nontaxable distributions from retirement plans and other sources.
Are distributions from IRAs always taxable in Pennsylvania?
Distributions from IRAs, including traditional and Roth IRAs, are not always taxable in Pennsylvania. The taxability depends on the nature of the distribution and if it represents a return of contributions or earnings on those contributions. It is important to review the specific distribution codes and the PA Personal Income Tax Guide to determine the taxability of these distributions.
How can one submit the necessary documents if filing electronically?
For e-filed returns, necessary documents such as Forms W-2, 1099-R, and 1099-MISC can be submitted as required through various methods including attaching as a PDF file if the software allows, faxing using the DEX-93 as a cover sheet, emailing with the DEX-93 as a cover, or mailing to the Pennsylvania Department of Revenue's specified address. It is essential to follow the guidelines provided for electronic submission to ensure that your documents are correctly associated with your tax return.
Filling out the PA W2S form, designed for reporting taxable compensation and tax withheld in Pennsylvania, can be tricky. Many people inadvertently make mistakes. Here are five common errors to avoid:
Here are additional tips to ensure accuracy:
By avoiding these mistakes and following the tips provided, filling out the PA W2S form should become a smoother and more accurate process.
When preparing for tax filing in Pennsylvania, the PA Schedule W-2S is a crucial document for reporting PA-taxable compensation and tax withheld. Alongside this form, there are several other forms and documents that individuals might need to complete their tax returns accurately. Understanding these additional documents can streamline the tax filing process and ensure compliance with state regulations.
Having these forms and documents ready and accurately completed can aid taxpayers in consolidating their tax information efficiently. Whether it's employment compensation, retirement distributions, or miscellaneous income, each of these documents plays a vital role in ensuring that an individual's income is correctly reported to the Pennsylvania Department of Revenue. This, in turn, aids in determining the correct tax liability or refund due, ensuring compliance with state tax laws.
The PA W2S form, also known as the PA Schedule W-2S Wage Statement Summary, is structured to record and organize various types of taxable and non-taxable compensation and withholdings similar to how federal Form W-2 operates. Just like Form W-2 collects information about the wages earned and the taxes withheld from an employee's paycheck, PA Schedule W-2S likewise summarizes not just wages, but also other compensation types like miscellaneous and non-employee compensation for Pennsylvania tax purposes. This form is crucial for those filing tax returns in Pennsylvania, ensuring all income is reported, and the correct tax is applied.
Another document similar to the PA Schedule W-2S is the federal Form 1099-MISC, which is intended for reporting miscellaneous income. Whereas the PA W2S form can include miscellaneous and non-employee compensation within Pennsylvania, the 1099-MISC is used at the federal level to report payments such as rent, royalties, prizes and awards, and non-employee compensation. Both forms share the role of documenting income outside of traditional wages and salaries, yet they serve different jurisdictions—1099-MISC for federal and PA W2S for Pennsylvania state tax purposes.
Similarly, the federal Form 1099-R also shares characteristics with PA Schedule W-2S, particularly in Section II of the W-2S, where distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, or insurance contracts are reported. Like the 1099-R, the PA W2S form is used to report distributions that might be taxable in Pennsylvania. While the 1099-R provides detailed information about distributions that may affect federal tax obligations, PA Schedule W-2S focuses on how these distributions impact state tax liabilities, ensuring accurate tax reporting for Pennsylvania residents.
When dealing with the PA Schedule W-2S, which assists in summarizing wage and miscellaneous compensation for tax purposes in Pennsylvania, there are several key points to remember to ensure accuracy and compliance. Here are some dos and don'ts to consider:
Following these guidelines helps ensure that your PA Schedule W-2S is filled out correctly, minimizing the risk of errors on your PA tax return.
When dealing with the Pennsylvania (PA) Schedule W-2S, people often come across misinformation or misconceptions. Let's clear up some of the most common misunderstandings:
Understanding these misconceptions can help taxpayers properly complete their PA Schedule W-2S and avoid common errors. It's important to review all instructions provided by the PA Department of Revenue to ensure compliance and accuracy when filing your taxes.
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